HOA or homeowners’ association is a group of individuals that’s usually in the same community or a building with different tenants.
These individuals group themselves together to create a legal personality for the efficiency of transactions and other activities.
It’s a known fact that groups have a better voice than individuals when it comes to matters of general concern. Most of the time, these associations are established to lobby or protect the mutual interests of their members.
In the early days, however, HOAs were created to safeguard lands and restrict the entry of other races to an established community. This form of discrimination was abolished later when the Fair Housing Act was enforced.
Today, these associations are recognized by their states as having the legal standing to represent all their members. And without racial discrimination, they have standing as a group to lobby government assistance and sponsor activities for the general welfare.
HOAs, like the formation of officially recognized organizations, is made up of officers who operate the business. All elected officers are also members of their community. These officers are in charge of running the homeowners’ association as a whole.
HOA management depends on the size of the association. It also depends on what the activities or businesses the association wants to engage in are. A lot of help in managing HOAs can be found on the HOA website or other self-help sites on the net.
As a neighborhood grows, the management processes of a homeowners’ association may become more complicated. And as the community grows, various concerns will inevitably arise, which the management officials may find difficult to deal with.
Some HOA Management Concerns
- Community security
- Waste management
- Enjoyment of common areas
- Community/house policies, rules, and implementation
- Emergency response
- Financial matters
- Community beatification
- Government regulation compliance
There are a lot more areas where the HOA board has to deal with in HOA management. It’s common that there are times when one unresolved problem can give rise to more uncontrollable management issues.
That’s why it’s important that the officers streamline HOA management. The association officers have to adopt ways and means to efficiently manage their work processes.
How Do You Streamline HOA Management?
Management processes will be more efficient if they focus only on activities that’ll save effort, time, and money. Here are some things that are needed to be done:
1. Assess Duties And Responsibilities
The duties and responsibilities of each officer have to be enumerated. There have to be clear job functions so the members will know whom to reach out to with their particular concerns.
It’s the same with the association management whose purpose and function have to be specifically clear to all its members.
The proper designation of point persons, especially in associations, will increase work efficiency. Some groups created a list of contact persons for every kind of concern to expect a quick response time.
Addressing community problems promptly is one of the advantages of having a homeowners’ association in your community.
2. Enumerate And Rank Problem Solving Process
Identifying possible problems and probable solutions may be a challenge for the managing board, but it’ll help them as the association grows.
Problems with an enumeration of solution processes will help minimize the work and time it takes to solve it. Ranking the solution process will also help the management to timely address the problem.
3. Assess Activity Outcomes
All association activities are for the benefit of each community member. The association may conduct activities that are meant to enhance community development. The management has to assess whether these activities are beneficial and cost-effective to know which should be continued.
It’s the same with the solution processes adopted by the association. The management has to assess their outcome, whether they’re efficient for their members. It’s to determine which should be retained and which needs improvement.
4. Gather Membership Assessment
The officers or the board of the HOA represent the members. It’s just right that there must always be feedback from the members on every concern affecting them. And it’ll be helpful if members are encouraged to voice their concerns and opinions as soon as they arise.
Membership assessment is also needed for association plans, projects, and activities. It’ll help the association to pursue activities that are advantageous to its members. With this, the HOA can cut down on projects that the members think are irrelevant or don’t appeal to them.
5. Modernize Workflow Solutions
Monitoring and management may become complicated as your association grows and its activities increase.
You need the help of technology for the accuracy and timeliness of work outputs in all association activities. There are a lot of automation solutions for management workflow in the market. It’s time for your association to invest in one to streamline your work processes.
To Sum It Up
Homeowners’ association management may be complicated due to varying concerns. The officers, however, will have to define and refine work areas as the association grows in membership.
There’s a need to streamline HOA workflow, problem-solving solutions, and other activities to gain focus in association management. Streamlining association activities are part of every HOA management development process.